My GTD setup is pretty simple, a Google calendar (which I use to track the daily activities of my project manager wife)and a Moleskine planner that I use to track my own plans for world domination. In my quest for productivity black belt status I think I have tried just about every web and software based productivity application, but I quickly found out that for me keeping the process very simple made it easier to actually integrate the habit of “productivity” into my everyday life…
In the end, though, I always come back to some sort of handwritten or typed master list of hundreds of things to do, with a few simple tweaks to identify what I need to do right now. I can definitely see how my time management/task management system has evolved from each of these thinkers. From David Allen, my little list of projects to remind me to always have at least one task per project on my daily list (this, after all, is the basis of how things get done) , and the use of verb-oriented “next actions”. From Neil Fiore and Julie Morgenstern, my use of “time maps” on days when I am feeling overwhelmed – a quick and dirty way to map out what I can really accomplish in the time available. From Stephen Covey, reminding myself to make sure that my projects make me a well-rounded human and that I don’t get too focused in one area of my life at the expense of another. And from Alan Lakein, the so simple it hurts idea that sometimes you just need a list of stuff to do in the order you need to do it in.
Did you know that you got a googlemail.com email address with your Gmail account and that you can use it as a spam fighting tool?
The Digital Inspiration blog points out a Gmail trick that’s been just under the surface all along (not that our commenters haven’t noticed). Everyone who has an “email@example.com” address can also receive mail sent to “firstname.lastname@example.org.” read more
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Technorati Tags: google
- One email box to rule them all…”Gmail is free, has one of the best spam protection setups in the world, and I’m telling you today: if you use it the way I’m about to teach you, it’s the single best email productivity system in existence.” read more
- Issues with short term memory? well you can sms yourself reminders via Kwiry…”Web site Kwiry is an SMS-based reminder service for keeping track of to-dos and reminder on-the-go. Just text your reminder to k-w-i-r-y (59479)” (via lifehacker)
- Yet another how to guide on converting Gmail into a GTD power app…”Gmail is my primary email-software. I’ve centralized all emails in gmail and I have one private and one professional account. I’m using Gmail primarily for over 2 years now and I’m very happy. I’m backupping all my mails through POP3 in my Outlook Express.” (via remo’s blog)
- Microsoft Word time saving tips…”Often, one paragraph or another in a document might work better above or below its current location. You don’t have to cut and paste to move paragraphs around. Just hold down the Shift and Alt keys together, then use the up and down arrow keys to move the paragraph around in the document.” (via web workers daily)
- Family style weekly review…”Here’s what I came up with. It’s a good idea to set up a family binder or notebook to keep track of this stuff while you do the review — or else, just make sure that whatever system you each use already is at hand and ready to be added to. Schedule an hour or two when you’re both at home (maybe on a weekend morning?)” Ok you lost me with the hour or two line…if its takes more than 30 minutes something is really wrong. To me the key to real productivity is simplicity! Binders and inbox droppings no! Google calendar, a Moleskine and a nice green tea latte yes. (via lifehack)
- Who wants to work from the beach? raise your hands…”The designer and blogger behind the Outline Design Blog plans to spend the summer “living and working from the sandy beaches of Costa Rica” starting this month. He has put together a very good list of online resources that make his “extreme telecommuting” possible.” (via computer world)
- A couple of cool cats from Belgium share the GTD love via Scribd…
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originally posted on Ubertechnica
Found this on Lifehacker and its a good primer for the rookies in the house, my favorite quote from the talk is the "the stress of opportunity"…"Back in October, Getting Things Done author David Allen gave a talk at Google entitled "GTD and the Two Keys to Sustaining a Healthy Life and Workstyle," and now the video clip’s available on YouTube."
Tags: david allen, gtd
The Remember the Milk Firefox extension adds a whole lot groovy integration with Google calendar…
Our favorite web-based task manager Remember the Milk has released a Firefox extension that integrates your to-do list into Gmail. This extension doesn’t just embed your list into Gmail for easy viewing—it’s pretty full integration. For example, you can label messages "To Do" to automatically make them a task; as well as complete, postpone and otherwise manage your to-do’s right inside Gmail. (via lifehacker)
Tags: gtd, rtm, google calendar
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Life just got a little better for the Crackberry heads in the world because now they can sync their Crackberries with Google Calendar….
All you BlackBerry users, rejoice: Google Calendar now syncs with BlackBerry. This comes just a couple of days after Google released a mobile updater that downloads a bundle of Google Mobile apps to your BlackBerry.
CNET notes that this is finally a good reason to ditch that dusty Exchange, but I know for a fact that companies that use Exchange find it hard to let go, so I guess this move by Google won’t put Microsoft out of this business just yet.
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One of the most difficult and essential parts of maintaining your GTD black belt status is the weekly review. It can be a habit that will actually help you get more things done or it can become a source of frustration and guilt. The key is your attitude and being consistent…anything you do 30 days in a row will become a habit. My personal method of doing the mighty weekly review consist of me sitting down with a my Moleskine (which I use for an ubiquitous capture device) and Google calendar, I review last weeks plans for world domination and then I plot out next weeks plan for world domination…I also review my emails/next actions/projects/stuff. For me simplicity works best because I quickly found out that I’m not a tickler kind of guy…
Below are some other “ways” to do the weekly review.
- I like to have done all my processing already done before the weekly review. I used to spend so much time emptying my inbox and processing stuff that had accumulated that I found I had less time than I would have liked on the actual planning stage of the weekly review. I therefore try to process my inputs each day during the week and do a final processing several hours before sitting down to do my weekly review which I use for “Planning Not Processing”. (via 7 breaths)
- One thing about the WR I find very difficult is to not do anything about a project but think about the projects. So instead of emailing George about those figures, I think about the project, decide the Next Actions and see what actions can be marked off the list. (via what’s the next action)
- Currently I have 19 major steps on my weekly review checklist. Some steps are very specific to my GTD system, so your mileage may vary. Actually, steps 1, 2, 3, 4, 5, 14 and 15 are typically part of my daily mini-review as well, so usually these do not require a lot of work during my weekly review. This saves a lot of time and ensures an up-to-date GTD system every single day! (via getting things done)
- In GTD, you capture everything, and process it, and use context lists for your next-actions … but things still slip through the cracks. The weekly review catches all those things that slip through, and empties your head of the “stuff” that keeps your brain working overtime. (zen habits)
- In my last post, I wrote about The Importance of the Weekly Review. Now I want to show you how to automate this process by entering a series of tasks into Outlook using a simple VBA program. This will enable you to enter the list with a single mouseclick. (If you read my blog regularly, this is an adaptation of my post on Automating Your !Daily Disciplines Task List in Outlook.) (via working smart)