Every now and then someone asks about how to use Outlook 2007 with the Getting Things Done (GTD) /Take Back Your Life!methodology, which suggests heavy use of categories and tasks to manage your mail, tasks, and life. Here are some tips for getting started with Getting Things Done in Outlook 2007:
1. Categories– Categories are now unified across all of Outlook. To set up your categories, such as @home, @work, @phone, @e-mail, etc. by clicking on Actions->Categorize->All Categories. If you used categories in the past, your categories may already be set up for you. (When migrating between Outlook 2003 and Outlook 2007, all flagged mail becomes categorized with the corresponding color category (e.g. Red Category for Outlook 2003 Red Flags), all Calendar labels become categories, and all categories that had been used on Outlook 2003 Contacts and Tasks are migrated forward. All categories that were never used (e.g. the “Hot Contacts” category) do not get migrated.
I’ve got well over 400 emails still lingering in Gmail, and I’m a really dedicated email deleter. I’ve got some ideas on hacking this up to make it easier to deal with. This requires Google Calendar to be used by you as well.
- Set up Google Calendar, and make sure you turn on email alerts with a pointer back to Gmail.
- In Gmail, make a label called “xxdel” or something to say that you MIGHT eventually delete this mail.
- Make a “reference” label for things that you need or want to keep in your inbox indefinitely.
Apple’s new MacBook is easily the best laptop for the money currently being sold. It packs in spectacular power and some of the most advanced features available. That said, there’s always room to accessorize.
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