Unlike other time management experts, Allen does not start his
emphasis on setting priorities. Instead he advocates creating lists of
tasks that are specific to a context, for example, having a list of
telephone calls to make or errands to do downtown. He also suggests
that any new task which can be completed in less than two minutes
should be done immediately.
The psychology of GTD is based on making it easy to store, track and
retrieve all the information related to the things you need to get
done. Allen suggests that many of the mental blocks we encounter in
regard to doing certain activities are caused by insufficient
‘front-end’ planning (i.e. for any project we need to clarify
what is to be achieved and what specific actions are needed to achieve
it). It is most practical, according to Allen, to do this thinking in
advance, generating a series of actions which we can later undertake
without any further planning.
With Oxios ToDo List you will be able to create, fully edit and modify
tasks on your Smartphone and synchronize it with Microsoft Outlook.
My day centers around email. Just about every action I take is
predicated at some point by an email conversation one way or the
other. I’ve traditionally been a non-complicated “inbox” guy. I
finally had enough when I stopped while searching for an email to
notice that I had over 9000 emails in my inbox. That’s not 9000 emails
that I recieved, but 9000 emails from among roughly 27,000 that were
considered important enough to not delete.
If you had a top 7 tips list for managing the flood of digital information, what would it be?
Here it is:
- Write a blog. Of anything that I’ve done in the last 5
years, becoming habitual about writing a blog post almost daily has
tremendously helped my information management. I no longer have a huge
stack of “interesting” web links that I should / could / must look into
sometime. It’s all on my blog. If I want it in the future, I just
Google my blog to find out what I know.
- Don’t live in an email client. New messages are just “one
form of input” (as David Allen likes to remind the world). Buy or build
something for yourself that enables you to live from a list of projects
Mac OS X only: Freeware tool Webmailer adds a pane to your System
Preferences that lets you set your webmail app of choice as your Mac’s
default email app.
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